A couple of weeks ago I delivered a Lunch ‘n Learn session about business writing skills at a property client. The session was called — perhaps prematurely — ‘How to write Human in a post-COVID world’. (The attendees still gave it a satisfaction rating of 96%.) One of the things I asserted was that b2b communications have changed as a result of the pandemic, with people being forced to work from home. Seems to me that the line between ‘personal’ and ‘professional’ has blurred, which is a good thing if we want to improve our writing skills.
What do you think?
Business writing, unfiltered
A couple of years ago I was speaking to Laura, a client who was creating a training course in proposals best practice. In the opening section of the course she mocks the honking proposal cliché where the bidder thanks the client profusely in the covering letter for giving them the opportunity to bid. She refers to this as ‘the grovelling opening’.
This really made me laugh, because it’s exactly what bidders do: ‘We are ever so grateful for the opportunity to bid for this esteemed piece of work…’ or some such rubbish. (Clients don’t care how you feel or how pathetically grateful you are for being allowed to sweat blood to respond to their onerous tender. They just want you to get to the point.)
But my client — having lambasted ‘the grovelling opening’ — then blew it by saying she’d probably have to get it ‘professionalised’ by my manager.
In the nicest possible way, I hit the roof.
The left-field opener that Laura was considering in her training course is exactly what I mean by ‘personality’ in written comms. It’s that slightly cheeky, light-hearted, real, human tone that gives business writing its flair. Calling out that honking great cliché — rather than towing the party line — would have made her training course stand out.
The remote-working effect
And that’s got me thinking about the Lunch ‘n Learn session I delivered for the property client. For the past 18 months, many of us have been working from home under lockdown. We’re all zooming or MS Teaming with colleagues and clients, trading sharp suits for tracksuits, T shirts or, in some cases, cleverly disguised pyjamas. I wonder if people are more forgiving of — maybe even reassured by — this enforced informality. Is remote working altering how we perceive each other and how we communicate?
Picture the scene: your baby wakes up and starts crying when you’re on a Zoom call. Or your dog’s barking in the middle of a Facebook Live (which has happened to me more than once!). Or your teenagers are fighting over the PlayStation. Or the washing machine is pinging because its cycle has finished.
In those circumstances, can you really, in all honesty and with a straight face, write things like ‘We are a partner-led, full-service law firm with 35 offices and 17,000 staff around the world, offering unrivalled best-in-breed advice on a wide range of multi-jurisdictional, pan-regulatory, anti-competition issues for our global clients’?
Can you really get away with that MBA-itis, business jargon or management-speak?
We’re now operating in a setting where the personal and the ‘professional’ have merged like never before, where the lines between the two are fuzzy. It was always a false distinction anyway. People actually realise that by bringing their whole personal selves to work — even if it’s at the kitchen table — everyone benefits.
Business writing skills are personal
I’m reminded of the mastermind I joined last year run by Penny and Thomas Power, which was called ‘Business is Personal’, because to me it is. If you don’t bring your whole person, your whole personality to your work, to your business, to your writing, your words won’t land. You won’t make that connection with the reader.
Remember that live BBC interview with the American Professor Robert Kelly, who was talking about South Korean politics?
If you recall, he’s answering the interviewer’s questions, with gravitas and erudition, when his four-year old daughter, Marian, sashays in unannounced and stands behind him. He’s trying to push her away while keeping a straight face. He’s clearly agonising over whether to ignore or acknowledge her while responding to the interviewer’s questions. Trouble is, now the door to his office is wide open. Suddenly his nine-month old son, James, trundles in in his baby stroller to join his big sister. He doesn’t want to miss out on the fun.
Enter Character #4, stage left. The Professor’s Korean wife hurtles in to the office, crouched low to stay out of the camera shot but in full view of millions of viewers, grabs the kids and pulls them out of the office. But she’s left the door open so, with one arm lassoed around her kids, she hyper-extends the other arm to the door handle and pulls it shut. You can only imagine how many of the Professor’s synapses were firing as this farce unfolded.
The video went viral (more than 44 million views on YouTube to date). I’ve just watched it again: it makes me laugh every time. My point is that we accidentally got a hysterical insight into the Prof and his life. That he’s a regular, normal, loving, family guy, husband and father made people see him as just another human, as vulnerable as the rest of us. People fell in love with him. Now he’s famous…just not for South Korean politics.
How to improve business writing skills
What does all that mean for us as writers? How do we use that to improve our writing?
It’s about giving ourselves permission to be human, warts ‘n all. To get over the myth of ‘professionalism’, which forces many unintentional business writers to leave their personality at the door, or at the top of the page. World-class writing combines great content with personality. To do this takes courage.
Take heart. Your business writing skills will be transformed.
Scott is The Writing Guy, helping smart professionals find their voice, write Human and get the results they want from the words they write. In other words, to help you improve your business writing skills.
Listen to the podcast episode 152 related to this topic, ‘Has working from home changed how we write?‘. Then subscribe to The Writing Guy podcast to learn more about business writing skills and how to improve your writing.